- Enterprise h2oGPTe indexes your RFP, vendor proposals and procurement policies in one collection and answers questions about them with references to the source pages.
- Your team can ask for a side-by-side comparison of vendors against each RFP requirement, including gaps, exceptions and pricing assumptions.
- Document AI extractors can pull pricing, service levels and key dates from each proposal into one structured comparison.
- Enterprise h2oGPTe runs in four deployment options, on-premises, air-gapped, private cloud and cloud, so confidential bids and contract terms stay in the environment you choose.
Compare vendor proposals against your RFP in one place
An RFP for a new system, with implementation and support, can draw several vendor proposals of a hundred pages or more. Each vendor answers in its own format, so your evaluators spend days finding the same facts in different places.
Manual comparison is slow and easy to get wrong. A missed exclusion, a different support-hours assumption or a price that depends on volume can change which bid is the better value.
Your procurement, IT and finance teams also need to show how they decided. A scoring sheet with no link back to the proposal text is hard to defend to your leadership or to a vendor that asks for a debrief.
How AI RFP and procurement automation works
Enterprise h2oGPTe reads your procurement documents and uses retrieval-augmented generation to answer questions from them, with the source of every answer shown.
Step 1: load the RFP and the proposals
Your team adds the RFP, each vendor proposal, pricing schedules and your procurement policies to a private collection. Document AI reads PDFs, spreadsheets and scanned pages, so tables and appendices can be searched too.
Step 2: ask your evaluation questions
Evaluators ask questions in plain language, such as which vendors meet the uptime requirement or what each bid assumes about rollout. Semantic search finds the relevant passages even when vendors use different words for the same thing.
Step 3: compare vendors side by side
Enterprise h2oGPTe writes a comparison of the vendors against each RFP requirement, with gaps and exceptions called out. Document AI extractors can return pricing, service levels and dates as structured output your team can load into its scoring sheet.
Step 4: check the source before you score
Every answer shows the proposal pages it came from, so an evaluator can open the source in one click. This helps your team catch errors and keeps the scoring defensible.
Step 5: prepare the negotiation
The same collection answers follow-up questions during negotiation, such as how a vendor's payment terms differ from your standard contract. Your team decides the award and the terms.
Confidential bids stay in your environment
Enterprise h2oGPTe runs in four deployment options, on-premises, air-gapped, private cloud and cloud, so confidential bids and contract terms stay in the environment you choose. Collections are private by default and shared only with the users or groups you choose.